Relocating your company's office can be stressful, but the move is more likely to go smoothly if you are prepared. Ideally, you should start planning the office move months in advance to ensure that all details are taken care of. Use the following tips to help ensure that your relocation happens without any major problems:
Hire a Commercial Moving Company Early
In order to ensure that your office move is completed on the right date, it is important to hire a reputable commercial moving company months in advance. When you book your moving company, make sure that you get documentation proving that they hold insurance, since many office parks require movers to be fully insured. If your budget allows, consider booking with a moving company that offers full service moves, which include the services of a moving manager. A moving manager will attend to all of the details of the move, such as overseeing the moving team, arranging for the installation of IT services, and creating a timeline and layout of the new office space.
Order New Equipment Ahead of the Move
If your company is in need of new office furniture, computers, or any other equipment, order it all in advance so you can schedule the delivery to coincide with the office relocation day. It will be much easier to set up the new office when you have everything you need on hand.
Don't Forget to Update Your Address
As the move approaches, make sure that you update your company's office address with the post office and any vendors that you work with. You will also want to update the address on your company's website and order new business cards that show the address of the office your company is moving into.
Schedule Workload Appropriately
To make an office move easier, plan on carefully scheduling the office workload appropriately for the days right before and after the move. Ideally, you should not have any client meetings scheduled right before the move, and it is a good idea to avoid having any major project deadlines on the books as the office relocation approaches. Since it can take a lot of time and effort to move a whole office, it will be a lot less stressful if office employees and management don't have to worry about deadlines or meetings while packing up their offices and getting everything ready for the movers.
For more tips and advice, as well as information on moving services, contact a company like Father & Son Moving & Storage.